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Freedom of information

Kingston University's publication scheme

Welcome to Kingston University's freedom of information publication scheme. The links below will help you find information relating to the Freedom of Information Act 2000, the Data Protection Act 2018 and Kingston University's publication scheme.

Although we feel that our scheme and website are simple to use, please email our freedom of information officer on with any comments or feedback about these pages.

Freedom of Information Act 2000 and Data Protection Act 2018

The Freedom of Information Act 2000 (the Act) gives a right, with some exemptions, for access to all types of recorded information held by Kingston University. Any person who makes a request to Kingston University for information must be informed if the University holds it and, subject to exemptions, be supplied with it.

Under the Act, the University is required to maintain a 'publication scheme' which provides a guide to information that the institution makes routinely available. The purpose of a scheme is to ensure a significant amount of information is available, without the need for a specific request. Schemes are intended to encourage organisations to publish more information proactively and to develop a greater culture of openness.

The Act complements the Data Protection Act 2018, which gives individuals certain rights to access personal data about themselves that is processed by organisations.

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Legal requirements

Maintaining a publication scheme is a requirement of the Act. The Act promotes greater openness and accountability across the public sector by requiring all 'public authorities' to make information available proactively, through a publication scheme.

'Public authorities' are defined in the Act and include universities, further education colleges and 6th form colleges

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The 'model' publication scheme for universities

Kingston University has developed its publication scheme in accordance with the Definition Document for the Model Publication Scheme for Universities and is therefore committed to publishing the information that the definition document describes.

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Accessing information covered by the publication scheme

The classes of information we publish are described in the second part of the scheme.

For each class we have listed the types of information that are routinely available, together with weblinks to the information wherever possible. To request paper or emailed electronic copies of information available through our publication scheme, please contact:

Documents available electronically, either via links in this publication scheme or via an email attachment from the freedom of information officer, will be supplied free of charge. A charge of £1 per CD-ROM will be made where the size(s) of electronic file(s) requested is sufficiently large for it not to be possible to send the requested information by e-mail, or where the information has been specifically requested in this format. A charge will not be made for hard copy paper documents, except where a total of 100 or more pages has been requested, in which case a charge of 2p per page will be made to cover photocopying costs. The University reserves the right to amend this charging policy at any time. Any charges payable will be notified to the applicant, and payment required, prior to the request being fulfilled.

Please note that a publication scheme relates to ‘published' information. Therefore, material covered has already been prepared in a format ready for distribution.

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What about information not covered by the publication scheme?

You have the right, under the Act, to request any information held by a public authority which it has not already made available through its publication scheme.

Requests have to be made in writing and, in general, public authorities have 20 working days to respond. They may charge a fee, which will be calculated according to fees regulations. They are not required to release information to which an exemption in the Act legitimately applies. However, public authorities may be required to explain to the applicant why they are not releasing information and they may also have to justify this to the Information Commissioner.

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It is important that this publication scheme meets your needs. If you find the scheme difficult to understand, please let us know. We also welcome suggestions as to how our scheme might be improved.

If you are unhappy with the service that you have received in relation to either this publication scheme or any other request that you have made to the University under the Act, and wish to make a complaint or request a review of the University's decision, please contact:

  • Director of the Vice-Chancellor's Advisory and Support Department
    Kingston University
    River House
    53–57 High Street
    Kingston upon Thames
    KT1 1LQ

If we are unable to resolve any complaint, you can complain to the Information Commissioner, the independent body who oversees the Freedom of Information Act:

  • Information Commissioner's Office
    Wycliffe House
    Water Lane
    SK9 5AF

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Further information

More information about the Act is available on the ICO website.

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Contact us

Kingston University
Tel: +44 (0)20 8417 9000